Smart Scheduling

Fully automated: From shortlist to booked interview

Shortlist a candidate and describe.me coordinates the interview for you: everyone involved highlights when they’re free, the earliest time that works for all of them is booked automatically, and a calendar invite lands in every inbox.

Try it for FREE! Book a live demo

No signup, see your shortlist first

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Finding an interview time is nobody’s favourite job: three people, two timezones, one inbox full of “does Thursday work?”

describe.me replaces the whole exchange with one step per person and books the best time itself.

How it works

Three steps. The scheduling ping-pong ends here.

One step for you, one for each interviewer, then the booking happens on its own.

Set the window

Shortlist a candidate, choose the days and hours the interview could happen, the length and the format.

Availability match

Each participant gets a link and highlights the times they could make.

The best time

describe.me automatically books the earliest time slot that works for every participant, and sends a calendar invite to each of them.

One minute, no signup

Everyone paints their availability. In their own timezone.

No accounts, no back-and-forth. Each interviewer opens a link and drags across the times they could make on a simple grid. describe.me handles the timezone maths, so nobody has to convert “3pm your time” in their head.

No signup or login for invited interviewers
Tap-and-drag grid, shown in each person’s own timezone
Under a minute to respond
Watch responses arrive live as they come in

describe.me Smart Scheduling — a tap-and-drag availability grid where each interviewer highlights the times they are free, shown in their own timezone

Availability grid
Preview coming soon

Automatic booking

The best time books itself, invite included.

When the last response lands, describe.me books the earliest slot that works for everyone and sends a calendar invite to every inbox, with your meeting link or address inside. It’s deterministic: the earliest time that fits all of them, never a guess, and you can always override it and pick a different slot yourself.

Earliest time that works for everyone, booked automatically
Calendar invite to every participant, meeting link included
Book early without waiting, or pick a different slot yourself
Deterministic and in your control, never a black box

describe.me Smart Scheduling — the interview booked automatically at the earliest time that works for everyone, with a calendar invite sent to each participant

Booked & invited
Preview coming soon

And the details are handled too

The bits everyone forgets, taken care of.

Gentle reminders

Email reminders chase up anyone who hasn’t responded, so you don’t have to.

In control throughout

Watch responses arrive live, book early without waiting for everyone, or pick a different slot yourself.

No time works? Extend

Widen the window with one click, and everyone’s existing answers are kept, so they only mark the new times.

Plans change? Cancel

Cancelling removes the event from every participant’s calendar automatically.

Better for candidates too

No awkward back-and-forth with a recruiter they haven’t met yet. One link, one minute, and the interview appears in their calendar.

A smoother first impression is a better first impression, and the strongest candidates notice.

Scheduling, minus the scheduling.

One step per person, and the interview books itself, with timezone maths, reminders and calendar invites all handled.

0 Signups needed for interviewers

<1 min To share your availability

1 Calendar invite, every inbox

Straight about how it works: the booked time is the earliest slot that works for everyone, a deterministic rule you can always override, not an algorithm guessing on your behalf. Reminders are sent by email (plus in-app for describe.me account holders). Your interview meeting link or address is the one you provide, attached to every invite.

Book interviews without the email tennis.

Free to sign up. Shortlist a candidate and let describe.me coordinate the interview, from availability to a booked calendar invite.

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